Understanding Attendance Statuses in SEAtS

Overview

Attendance statuses in SEAtS describe the outcome of a student's expected attendance at a scheduled event. Each status has a label, and indicates whether the attendance counts as present (Yes), absent (No), or is not applicable (N/A).

Attendance Status Reference

• Scheduled: N/A. The student is scheduled for the event but attendance has not yet been recorded.
• Marked As Attended: Yes. The student has been manually marked as having attended by a staff member.
• Marked As Late: Yes. The student has been manually marked as having arrived late by a staff member.
• Marked As Absent: No. The student has been manually marked as absent by a staff member.
• Attended: Yes. The student's attendance was captured automatically via a device (card reader, beacon, QR code, GPS, etc.).
• Late: Yes. The student attended but checked in after the late threshold defined for that lesson type.
• Absent: No. The student did not check in and the event end time has passed.
• Attended Other Lecture: No. The student swiped in at a different event/room from the one they were scheduled for.
• Absent: Swiped Elsewhere — No. The student swiped in at a reader but not at the correct event.
• Unexpected: N/A. The student checked in at an event they were not scheduled for.
• Unscheduled: N/A. A card swipe was recorded but the student is not on the timetable for that event.
• Authorised Absent: Yes. The student's absence has been reviewed and authorised by a staff member. This counts positively for attendance calculations.
• Cancelled: N/A. The event was cancelled, so attendance is not applicable.